Here are some tips for contacting a school and getting your field trip started.
- Identify the public and private schools containing grades 5 and up closest to your golf course. Look on their websites for the names and contact information of the school principal and science program coordinator or teachers.*
- Send an email to the principal and teacher introducing yourself and your golf course. A sample message is provided below.
- Follow up the email with a phone call. Very often you’ll get voice mail so leave a message similar to your email message.
- If you don’t get a response within a week, repeat the process of sending an email and calling. This time you may get through to one or both of them.
- Persist as teachers are busy—they get a lot of emails every day.
- Be sure to encourage them to look at the First Green website (www.thefirstgreen.org), especially the videos. It is a good way to start the conversation with them.
- Remember that schools must schedule field trips well in advance of the date in order to get all arrangements made.
- Once you get connected to the school and host a field trip, you won’t have any problems with future trips. Getting the conversation started is the hardest part.
*If you have a club member with a connection to a school, or if the school’s golf team practices at your course, you might ask the club member or golf coach for an introduction.
My name is ______ and I am the golf course superintendent at ______ which is located near _______ (name of school). I am sending this email to introduce myself and tell you about First Green, a program that enables you to bring your students to the golf course for science learning labs. The website is www.thefirstgreen.org. Please take a few moments to view the videos on the home page of the website and see also the lesson plans and other resources that are available to you without any costs. I would very much like to talk more with you about hosting you and your students at ______________ (name of golf course). I will call you in a few days to answer any questions you may have and learn about what you would like your students to experience on a field trip.
Thank you in advance for looking at the First Green website. My own club’s website is _______________. I look forward to talking with you and having you visit my golf club.